Secure Print Features

Secure Print has the following features:

Global secure printing

The Core Server centrally manages all job lists submitted by each user and enables the user to view all print lists and print jobs from the operation panel of a device, even if secure print documents are stored in folders across multiple Delegation Servers and RICOH Streamline NX PC Client.

The administrator can use the Management Console to check lists of print jobs stored on the Delegation Server and delete jobs as necessary. Refer to View the Device List.

Releasing Job by a Delegate User

A stored secure print document can be released by the user who sent the print job and also by a specified delegate if one is configured when the job was printed.

Even when a delegate user releases a secure print job, the print-rules are applied and the accounting information is registered based on the user who printed the job.

In addition, when secure printing is performed from RICOH Streamline NX PC Client, the user can use Dynamic Delegation Print to specify up to five delegate users for each sent job from among 10 specified candidates. For details about configuring delegate users using the Management Console, refer toRegister Local Users.

All routing actions for print rules are disabled in Dynamic Delegation Print. Also note the following: 

  • Delegation Print cannot be used when using Secure Printing with End-to-End Encryption (E2EE).

  • Delegation Print cannot be used when using Device Secure Print.

  • Dynamic Delegation Print is not available for RICOH Streamline NX PC Client for Mac.

For instructions to configure Dynamic Delegation Print, refer to the SLNX PC Client Configuration Guide.

Secure Printing with End-to-End Encryption (E2EE)

Using End-to-End Encryption (E2EE), the print job data is encrypted in transit to the device. To print the encrypted job, a user must log in to the device using the PKI smart card that was used to encrypt the job.

To perform Secure Printing with End-to-End Encryption (E2EE), the user must print to a local printer configured with SLNX Secure Print Port or SLNX Server Secure Print Port using RICOH Streamline NX PC Client. For details, see RICOH Streamline NX PC Client Operation Guide.

Changing Printing Preferences When Releasing a Job

The user can change the printing preferences when logging in and accessing a device used for printing a secure print document. Only the functions supported in the printer driver can be changed (the number of copies, print side (2 Sided or 1 Sided), color settings (Color or Black and White), and whether to delete after printing). When there are applicable print rules, these are applied according to the changed printing preferences. Job logs and accounting information are recorded with the details after the print settings are changed.

  • If a device does not support the specified printing preferences, the output result may not correctly reflect the specifications in the preferences.

  • When using the Standard Operation Panel, or the Smart Operation Panel in Standard Operation mode, you cannot change the print settings for encrypted jobs on the Delegation Server stored using E2EE Server Secure Print.

  • When Device Secure Print job data is larger than 1 GB, or a Device Secure Print job exceeds the limitation of the total raw data size (3.5 GB), their printing preferences cannot be changed.

Test Print

Before printing all copies, you can try to print one copy. Print rules are applied, and accounting and job log recording are performed even at test printing. However, the application result of the print rule may be different from normal printing depending on the quantity and other settings.

Test Print cannot be used when using Device Secure Print.

HotSpot Enterprise Linkage

On a RICOH Streamline NX Delegation Server, the following print jobs are processed as follows when sent from a HotSpot Enterprise (HSE) system.

  • If the user information of the print job can be obtained from the e-mail address when a normal print job is sent, the Delegation Server processes the job as a normal secure print job, and the user can log in and release the job as a RICOH Streamline NX user.

  • When an HSE guest print job is sent to the SLNX Secure Print Port, the user can enter the HSE PIN and release a secure print job as a guest user. To print as a guest user, enable [Guest Login] of [Login Method] on the [Authentication and Accounting] tab of [Configuration] ®[Streamline NX Embedded Settings]  ®  [Authentication].

  • While print rules are applied to the HSE job, the routing action is ignored, and all HSE jobs are stored on the Delegation Server.

  • The HSE job information is registered to the job list in the same manner as normal secure print jobs.

Linkage with external print systems

Users can access and release print jobs stored in external systems from devices with Streamline NX Embedded Applications installed. Print jobs can also be redirected to external systems by applying print rules.

The following print systems are supported:

  • InfoPrint Manager

  • LRS

  • SEAL

For details about linkage with external print systems, see the manuals for external print systems. To use the linkage function with external print systems, it is necessary to register information about external systems such as their server addresses. Refer to XSC Overview.

[External] (for the Standard Operation Panel) or (for the Smart Operation Panel) is displayed in the data storage information in the Print Document List Screen for the documents stored in external systems. For details about the Print Document, refer to the Streamline NX MFP User Guide.

Contact your Seal Systems or LRS VPSX provider to obtain information on licensing requirements and supported versions of these applications.

This feature cannot be used with the HotSpot Enterprise System linkage function at the same time.