Manage Cost Centers

Configure Cost Centers settings to transfer costs of consumables and other items among different departments. For example, when costs of consumables used by the sales department is paid by the general affairs department, specify the general affairs department as a Cost Center.

There are two types of Cost Centers:

• Local Cost Center: This includes the local cost center that can be created or edited in the Management Console.
• Cost Center on External Authentication Server: This includes cost centers that can be imported from an external authentication server. This type of group cannot be edited in the Management Console.

To Enable Cost Centers

1. Click [System] ® [Server Settings] ® [User Management and Accounting].

2. Under Accounting Settings, ensure [Enable Cost Center] and [Enable Cost Center Association] checkboxes are checked.

   The Enable Cost Center option applies the cost center associated with a logged-in user. When this item is disabled, the user can select the cost center after logging in to a device.

   Even when a login user selects a cost center, the default cost center of the guest user is applied to guest user jobs, host printing, and reception fax printing. In addition, no cost center is specified in direct printing.

3. Click [Save].

To Add a Local Cost Center

1. Click [User Management] → [Cost Centers].

2. Click [Add].

3. On the [General] tab, enter the name and description of Cost Center.

4. To add a newly created Cost Center under an existing Cost Center, select the parent Cost Center from the [Parent Cost Center] menu.

5. Click [Add] on the [Users] tab.

6. Select the user to be added to the Cost Center, and then click [OK].

   Alternatively, you can assign a cost center to a department rather than to individual users. Refer to Manage Departments for details.

7. Click [Save].