Manage Permissions

You can configure settings to use copier or other functions on a device or Embedded Applications workflow. You can specify use permissions for the following device functions:

  • Built-in Functions: Copier (Full Color Auto Selection, Full Color, Two-color, Single Color, Black and White) Other Functions (Document Server, Facsimile, Scanner)
  • Workflows: (Workflow name)

Permissions can be assigned to departments, groups, and users. When a permission is assigned to a user, the permissions assigned to the department or group that the user belongs to are ignored.

The permissions assigned to the department and group that the user belongs to are both applied to the user if no permission is assigned to the user. For example, if no permission for copying in color is given the group that the user belongs to, the user can copy in color if this permission is given the department.

  1. Click [User Management] → [Permissions].

  1. Click (Add).

  2. On the [Permission Settings] tab, enter the permission name and description, and then select the check boxes of the functions to be used.

    3. Item

    Description

    Permission Name

    Enter the permission name.

    Permission Description

    Enter the description of the permission.

    Built-in Functions

    Select the device functions to allow usage.

    • Copier:

    • Full Color Auto Selection

    • Full Color

    • Two-color

    • Single Color

    • Black & White

    • Other Functions:

    • Document Server

    • Fax

    • Scanner

    • Device Direct Print and Device Secure Print

    On the devices with Streamline NX Embedded Applications Type Smart or Hybrid installed, users can use the Scanner function even if [Scanner] is not allowed to be used.

    Workflows

    Select the workflow to allow usage.

    • Allow all workflows: Allow usage of all workflows.

    • Workflows: The workflow to allow usage can be selected from the drop-down list.

  1. Click (Add) on the [Departments] tab.

  2. Select the department to which to apply the permissions you want to create, and then click [OK].

  3. Click (Add) on the [Groups] tab.

  4. Select the group to which to apply the permissions you want to create, and then click [OK].

  5. Click (Add) on the [Users] tab.

  6. Select the user to which to apply the permissions you want to create, and then click [OK].

  7. Click (Save).

You can specify print rules and account balance in order to limit the use of the printer function. Refer to Print Rules.

When importing a CSV file of the [Permission] settings, make sure that the language of the Management Console is the same one as when the file has been exported. Otherwise, some setting values are not imported.