Manage Departments

You can combine multiple users into a department to specify available device functions and workflows for a group of users at one time. Unlike a group, you can configure a Cost Center for a department. In addition, you can create departments in a hierarchical structure and organize them according to their actual hierarchical relationship. You can only add local users to the created department. You cannot add externally identified users to a department.

Departments can be associated with [Users], [Cost Centers], or [Permissions]. There are two types of departments:

• Local Department: This includes the local department that can be created or edited in the Management Console.
• Department on External Authentication Server: This includes departments that can be imported from an external authentication server. This type cannot be edited in the Management Console.

Departments can be added or deleted in the local database. Departments cannot be added or deleted in a location other than the local database.

1. Click [User Management] → [Department].

2. Click (Add).

3. On the [General] tab, enter the department name and description.

4. To add a newly created department under an existing department, select the parent department from the [Parent Department] menu.

5. Click (Add) on the [Users] tab.

6. Select the user to be added to the department, and then click [OK].

7. Click (Edit) on the [Cost Centers] tab, and then select a Cost Center.

For example, when configuring a newly created sales department where costs of consumables are paid by the general affairs department, specify the Cost Center of the general affairs department.

8. Configure the functions and workflows that can be used by the department on the [Permissions] tab.

   Item	Description
   Permission Name	Displays the list of permissions specified in [User Management] →   [Permissions] in the drop-down list. Select the permission to be granted to the group.
   Built-in Functions	Displays the functions that can be used with the selected permission.
   Workflows	Displays the workflows that can be used with the selected permission.

9. Click (Save).