Manage User Accounting Tasks

The Accounting Tasks in User Management will be visible if you enable "Enforce Color Page Limit" and/or "Enable Account Limit" in [System] → [Server Settings] → [User Management and Accounting Settings].

1. Click [User Management] → [Accounting Tasks].

2. Click (Add).

3. On the [General] tab, enter the task name and description.

4. Set the necessary information.

   Item	Description
   Default Color Page Limit	Select [Settings], and then specify the default to limit the number of color prints and color copies that can be made.
   Default Accounting Limit	Select [Settings] to specify the default to limit the usage of the MFP or printer.
   Color Page Balance	For the balance on color prints and color copies, specify the following: [Reset]: Resets the balance to the default value specified in [Default Color Page Limit]. [Set]: Specifies the balance. [Add]: Adds to the balance.
   Account Balance	For the usage balance on the MFP or printer, specify the following. [Reset]: Resets the balance to the default value specified in [Default Accounting Limit]. [Set]: Specifies the balance. [Add]: Adds to the balance.

5. Go to [Message] tab to configure the contents of a notification e-mail to be sent to the specified user.

   Item	Description
   Language	Select the language to use in the notification e-mail. The default is same as the language selected when login. You can change the language for each task if necessary.
   Subject	Enter the subject of the notification e-mail.
   Body	Enter the body of the notification e-mail.

   You can specify the following variables in the messages for the accounting task. A variable entered in the message is replaced as shown in the table below:

   Item	Description
   $[accounting_task_result]$	Replaced by the accounting task result ("Success" or "Failure").
   $[accounting_task_name]$	Replaced by the accounting task name.
   $[accounting_task_start_end_time]$	Replaced by the start and end date/time of the accounting task.

6. Go to [Target Users/Groups/Departments] tab and select the target users/groups/departments of the task are displayed in the list. From [Select Target], select the target to display in the list.

7. Click [Schedule] tab to configure a schedule for performing the task.

   Item	Description
   Disable Schedule	Select the check box to disable the schedule.
   Once Only	The task is executed only once at the specified date/time.
   Daily	The task begins on the specified date and is executed daily at the specified time.
   Weekly	The task begins at the specified date/time and is executed weekly on the specified day of the week. You can specify more than one day of the week.
   Monthly	The task begins at the specified date/time and is executed monthly at the specified date. You can specify more than one date from the 1st to 31st day or the last day of the month.
   Start Date	Specify the date to start the schedule.
   Start Time	Specify the time to start the schedule.

8. Click [Notifications] tab.

   Item	Description
   Enable Task Completion Notification	Specify whether or not to send a notification e-mail when the task is completed.
   Input Email Address Manually	Enter the e-mail address of the destination manually. Email address: Enter the e-mail address of the destination. [Language]: Select the language to use in the notification e-mail.
   	Select a destination from the destinations registered in [System] → [Notification] → [Destination].

9. Click (Save).