Manage the System Data

Configure the data storage period, HDD/database capacity, and data deletion settings in System Data Management.

The storage period of each data set is individually managed; to set them, follow the steps below:

  1. Go to [System] → [Server Settings] → [System Data Management].

  2. Specify the period to store the logs in [Data Storage Period]. All logs are stored for one year by default.

    Item Description
    Device Eco Log

    Specify the storage period of the Eco log that is retrieved from devices.

    • 1–31 day(s)

    • 1–12 month(s)

    • 1–5 year(s)

    • Unlimited
    Device Access Log

    Specify the storage period of the access log that is retrieved from devices.

    • 1 –31 day(s)

    • 1–12 month(s)

    • 1–5 year(s)

    • Unlimited
    Device Job Log

    Specify the storage period of the job log that is retrieved from devices.

    • 1–31 day(s)

    • 1–12 month(s)

    • 1–5 year(s)

    • Unlimited
    Status

    Specify the storage period of the status history retrieved from devices. Specify one of the following:

    • 1–31 day(s)

    • 1–12 month(s)

    • 1–5 year(s)

    • Unlimited

    Counter

    Specify the storage period of the counter information retrieved from devices. Specify one of the following:

    • 1–31 day(s)

    • 1–12 month(s)

    • 1–5 year(s)

    • Unlimited

    User Counter

    Specify the storage period of the user counter information retrieved from devices. Specify one of the following:

    • 1–31 day(s)

    • 1–12 month(s)

    • 1–5 year(s)

    • Unlimited

    System/Tasks/Audit/Notifications/Authentication/Report Logs

    Specify the storage period of the system logs. Specify one of the following:

    • 1–31 day(s)

    • 1–12 month(s)

    • 1–5 year(s)

    • Unlimited

    Report

    Specify the storage period of the reports saved on the server. Specify one of the following:

    • 1–31 day(s)

    • 1–12 month(s)

    • 1–5 year(s)

    • Unlimited

When there is sufficient hard disk drive space, select the [Unlimited] check box by all items to store all data unless the condition of the hard disk drive space setting is met.

  1. In [HDD Capacity], specify the capacity to send a notification about the amount of available space.

    1. In the [Remaining Capacity When Nearly Full] field, enter the remaining capacity of the hard disk drive in gigabytes to trigger the nearly full status. By default, the "Nearly full" status is reported when the available space reaches 2 GB or less.

    2. In the [Remaining Capacity When Full] field, enter the remaining capacity of the hard disk drive in gigabytes to trigger the capacity when full status. The [Deletion Settings When Capacity is Full] option is applied, and the data is deleted according to this setting.

When you enable “System Alert Notification” in [System] → [Server Settings] → [Networking] for the nearly full status, a notification about the available space is sent to the specified e-mail address.

  1. When using SQL Express, enter the following items in "DB Capacity".

    1. In the [Remaining Capacity When Nearly Full] field, enter the remaining capacity of the database in gigabytes to trigger the nearly full status. By default, the "Nearly full" status is reported when the available space reaches 2 GB or less.

    2. In the [Remaining Capacity When Full] field, enter the remaining capacity of the database in gigabytes to trigger the capacity full status. The [Deletion Settings When Capacity is Full] option is applied, and the data is deleted according to this setting.

When you enable “System Alert Notification” in [System] → [Server Settings] → [Networking] for the database capacity full status is specified, a notification about the available space is sent to the specified e-mail address

  1. In [Deletion Settings When Capacity is Full], configure the settings as shown below.

    By default, the Device Status data for one day, and one month data of the following list are retained, and any older data will be deleted.

    • Device Eco Log

    • Device Access Log

    • Device Job Log

    • Counter

    • User Counter

    • System/Tasks/Audit/Notifications/Authentication/Report Logs

    • Reports

    To prevent specific data from being deleted, select [Do not Delete].

  2. Click [Save].

The data is deleted when RICOH SLNX Central Manager Service is restarted or every 24 hours after the service is started according to the settings configured in [Data Storage Period] or [Deletion Settings When Capacity is Full]. Even if the data is deleted, the blank space of the hard disk is not released until the database is compressed manually.