Address Book Templates

Use the Address Book template to manage the user information to be registered to the device address book. You can also specify whether to collect or reset the counter per user before applying the Address Book template.

  • To use the Address Book template, the access account of SNMP, Device Administrator, and SDK/J are required. The template may not be executed properly when the access accounts are not configured.
  • If your Address Book data is encrypted, it may take longer or possibly result in failure when creating the template (when the Address Book data is exported from the device) or when executing the task (when the Address Book data is imported between RICOH Streamline NX and the device). Refer to the device’s security guide (refer to the section concerning Preventing Leakage of Information from Machines) for detailed information about how to configure the Address Book data encryption and the Machine Data encryption.

  1. Go to [Configuration] → [Configuration Templates] → [Address Book].

  2. Click (Add).

  3. Enter the [Template Name] and [Description].

The security group items are displayed when the group restriction function is enabled in the security settings, and you can restrict the device group to be specified for the template target.

For the security group context, refer to Configure Group Restrictions.

  1. Specify the method for creating the template.

    • Create Blank Template

      Creates user information by editing the information directly. Select one of the following methods for authenticating the user information to be registered.

      • [User Code]/[None]
      • [Basic Authentication], [Windows Authentication], [LDAP Authentication], [Integration Server]

    • Get Editable Settings from Device

      Obtains the address book information from a device. Click [Select Device] to select the device from which to obtain the address book.

    • Get Encrypted Settings from Device

      Obtains the address book information after it is encrypted. Click [Select Device] to select the device from which to import the address book. The encrypted user information cannot be edited in the Management Console.

    • Import Editable Data from File

      Imports the data file of the address book. Secure information such as passwords cannot be imported. Click [Browse] to specify the file path.

      When you import the CSV file that you edited, please surround the value with "[" and "]" in the file. The application may automatically delete the head of "0"s from the string value because the spreadsheet application (Microsoft EXCEL, etc.) treats string values such as FAX numbers as numerical values. In this case, the settings in the CSV file cannot be imported normally.

    • Import Encrypted Data from File

      Imports the data file (udf format) of the encrypted address book. Click [Browse] to specify the file path. The encrypted user information cannot be edited in the Management Console.

    • Import Data from SmartDeviceMonitor for Admin/Ridoc IO Analyzer

      Imports the data file of SmartDeviceMonitor for Admin/Ridoc IO Analyzer. Click [Browse] for [File Path (Address Management Tool)] and [File Path (User Management Tool)] to specify the file path.

  1. Click [OK].

  2. Click the [Settings] tab and configure the setting items required to apply the template.

    Specify whether or not to reset the volume use counter and delete the address book registered to a device.

    Item

    Description
    Counter Collection per User Before applying the template contents, such as batch entry delete, specify whether or not to collect user counters registered to the device.
    Reset Volume Use Specify whether or not to reset the volume use of all users registered to the device.
    Delete Entry

    Specify whether or not to delete the address book before applying the template contents.

    • [All]: All entries in the address book are deleted at once.

    • [User Setting]:

      • If the [Specify Batch Deletion of User Entries] check box is selected, all "User" entries whose login name or user code is not specified will be deleted.

      • If the [Specify Batch Deletion of Destination Entries] check box is selected, all "User" entries whose login name or user code is not specified will be deleted.

      • If the [Specify Batch Deletion of Group Entries] check box is selected, all "Groups" entries will be deleted.

    • [Disable]: Entries cannot be deleted at once.

    Match All Settings

    Specify whether or not to have device entries exactly match the template contents. If the [Match All Settings] check box is selected, the entries that are not present in the template are completely deleted from the device. If the [Match All Settings] check box is not selected, device data is not deleted, but entries that are present in the template are added or updated.

  1. Click the [Entry List] tab and configure the user information. Refer to Address Book Entry List for the complete list of settings you can configure.

    The Address Book contents cannot be edited depending on the method the template was created. If the Address Book can be edited, you can include secure information such as a password in the Address Book template to be applied on a device. However, it is impossible to check whether the secure information specified in the Address Book template is the same as the information already specified in the Address Book of the device.

  1. When the settings are completed, click (Save) on the [Entry List] tab, and then click (Save) on the [Address Book] tab.

To execute a template, register the template to a task first. For details, refer to Register a Template to a Task.