Parameters

Configure the details and page settings of the report template. The items that appear and can be configured vary depending on the report template type.

Item name

Function

Report content

Displays the report overview and/or details.

Columns to include

Select the item columns to be included in the report.

Select or cancel selection of item columns in the window that is displayed.

Use or to add one item column or all item columns.

Use or to cancel selection of one item column or all item columns.

Click [OK] to confirm the settings.

1st sort priority

Select the first condition for sorting. Be sure to configure the first condition.

If running the Usage by Device report or the Total Document Usage by User report, and you want to limit the report results to either the Top or Bottom results, set the sort to Ascending to include the top results in the report. Set Descending to include the bottom results in the report. Also set the Limit number, as described below.

2nd sort priority

Select the second condition for sorting.

3rd sort priority

Select the third condition for sorting.

Page Setup

Click [Change ...] to display the [Page Setup] dialog box, and select the paper size and orientation.

Paper Size

Select the paper size used to output the report.

[A4], [A3], [B4], [B5], [Letter], [Legal], [11x17], [Custom]

Orientation

Select the paper orientation. [Portrait], [Landscape]

Width

Specify the paper width when the paper size is set to [Custom]. Specify a value from 20 to 5,080 mm.

Height

Specify the paper height when the paper size is set to [Custom]. Specify a value from 20 to 5,080 mm.

Unit

Select the unit (mm, inch) to be used.

Device Groups

Select the device group.

[All Devices], one specified group

Power Filter

Select the power filter.

Date range

Select the date range.

[last week] (from Sunday to Saturday of the previous week), [last month], [last quarter], [last year] (from January 1st to December 31st of the previous year), [this week] (from Sunday of this week to today), [this month], [this quarter], [this year] (from January 1st of this year to today), [Today], [Yesterday], [From X days prior], [Custom range], [Previous X Months]

If you selected the [Lifetime Counters] or [Lifetime Counters by Group] template, this field is End Date only. In this case, the report will retrieve counters from the RICOH Streamline NX database up until the selected End Date. If the parameter is not specified, it will select counters with the latest poll time.

Limit

This option is available only for the Usage by Device report or the Total Document Usage by User report.

Type the quantity of results you want in the report. Use this option to filter the results when you are working with many users or many devices. For example, to see only the Top 50 results for the Usage by Device report, type 50 in the limits field and set the 1st sort Priority field

Check the Ignore Users with 0 Total Pages or the Ignore Device with 0 Total Output to exclude any results with 0 as the total.

Day(s)

Specify the number of days when [Date range] is set to [From X days prior].

Number of Months

Specify the number of months when [Date range] is set to [Previous X Months].

Last Day of Month

Specify the last day of the month when [Date range] is set to [Previous X Months].

Summarize By

The data in the report is totaled by year, month, or day. When you do not need a summary, select [None].

Visibility

[public]: All users who have a Report Admin or Report User role can use the templates.

[personal]: Only the user who saved the template can use the template.

 

Note the following when setting the parameters

  • To specify the report generation date, closing day, start date, and end date, refer to Report Date Range Examples.

  • You cannot execute a report creation task from a disabled template.

  • Depending on the parameter, you can select [Lock this selection] to lock the setting and make it read-only.

  • If you enable the Lock this Selection checkbox for any of the following options, these settings cannot be edited when you create a Report Task that uses this template.

  • Depending on the format, such as the paper size and page settings of the report to be output, the setting parameters may not affect the output result.

  • Each system template has pre-selected columns that are applicable to the selected report category and type.

  • Columns in the Detailed Information table can be configured by changing Columns to Include.

  • Columns in the Summary table are determined based on the Report Template.