Create a Discovery Notification Policy

Create a discovery notification policy to send a notification when a new device is added to the device list in the Management Console.

  1. Go to [System] → [Notifications] → [Policies].

  2. Click (Add).

The dialog box for specifying the policy type is displayed.

  1. Enter the policy name.

  2. Select [Discovery] in the [Type] menu.

You will not be given the opportunity to change the Definition Type once you set it here, so ensure you select the right type before clicking Save.

  1. Select [Destination].

If the destination list is empty, complete the instructions in Create a Destination, then return to these instructions.

  1. Click [Save].

The name of the policy entered in Step 3 is displayed in the list.

  1. Select the destination on the [General] tab.

The security group items are displayed when the group restriction function is enabled in the security settings, and you can restrict the device group to be specified for the template target.

For the security group context, refer to Configure Group Restrictions.

  1. Specify the device status for which to send notification on the [Triggers] tab as necessary.

    Device statuses such as [Paper Misfeed] and [Service Code] can be specified. When a device status is specified, a notification is sent only when the status of the newly discovered device matches the specified status.

    If no device status is specified, a notification is sent regardless of the status of the newly discovered device.

    For example, the notification will be sent when 10 or more new devices are discovered, select the [Advanced Criteria] check box, and configure as follows:

    Variable

    Conditions

    Value

    Discovered Device Count

    greater than

    9

  1. Configure the message to be sent as necessary.

    When a language other than English is specified for the destination language, create a message that corresponds to the destination language. A message in English is sent to the destination even when you have not created a message in the same language as the destination language.

    To create a message, use the following procedure:

    1. Click (Add) on the [Messages] tab.

    2. Select the [Language] of the message to be sent and enter the [Subject] and [Body].

      Right-click the [Subject] or [Body] input field to display the list of usable variables. The following items are available as usable variables:

      Variable

      Device Status*

      Input Tray Status

      Controller Version

      Notification Name

      Copier Status*

      Output Tray Capacity

      Device Counters Total*

      Output Tray Name

      IP Address

      Output Tray Status

      MAC Address

      Printer Status*

      Device Display Name

      Printer Version

      Device Polling Date*

      Scanner Status*

      Device Serial Number*

      Server Date

      Device URL

      System Country

      Device Display Name (list)

      System Status*

      Discovered Devices Count

      System Version

      Delegation Server Name

      Toner Details

      Fax Status*

      Toner Level

      Input Tray Capacity

      Device Status Details

      Input Tray Name

       

      * Current or Previous

      Within discovery notifications the Discovered Device Count is equal to the number of discovered devices. If you add the $[discovery_devicecount]$ variable to the message body you will see a real number of the discovered devices.

    3. To create a message in another language, change [Language] and repeat Steps a and b.

    4. Click (Save).

  1. Configure the groups to be monitored on the [Monitored Devices] tab.

  2. Click (Save) when the settings are complete.